In South Africa, it is required by the law to register with the department of labour uif registration online.

It is essential to contribute towards the fund if you have employed people for more than 24 hours per month.It is mandatory to register for the UIF if you earn more than R6000 per month or if you are a domestic worker you still need to be registered.

The same ruling applies for the employers as well by the government of South Africa to contribute a small portion which is approximately 2% salary of both the employer and employee.

This is because, if you face any uncertainty like illness, unemployment, maternity leave or adoption, the UIF can provide you with financial assistance.

Benefits of UIF online registration

You can easily search for a job with a peace of mind knowing that the UIF is going to cover your expenses by providing you funds for necessities which leads to a better job match.
UIF registration for domestic workers, who are often vulnerable to the economic instability in the country, ensures that they can access benefits in crucial times, providing them with financial stability.

Documents needed before registration

You need to make sure that you possess all the important documents essential for the UIF registration. Here are the important documents and information needed for different categories:

For Domestic Employer

Domestic employers need to provide personal identification documents like Name, ID number.
They will also have to provide personal details for the domestic worker and their employment start date.
UI-19 form completed for the UIF registration
Letter from your bank confirming your bank details if you want payments to be made directly from your account.
A utility bill to confirm your address and where the domestic worker is employed.

Documents for uif online registration as employer

Provide proof of your company registration which is your business license or CIPC documents
A tax number from SARS (South African Revenue Service) if applicable
Provide complete details of your employees e.g. names, id number, contact numbers.
Provide the job titles of your employees and their monthly salaries.
UI-19 form needs to be completed and submitted to the department of labor. (This form contains information about each employee)
Provide your bank details (a letter from your bank regarding your business banking details is essential)
Provide complete personal information of yours. (A copy of your ID and passport for verification purposes).
You will have to provide contact details including your current address, phone number and emails.

For employees (If registering independently)

You need to provide your identification document e.g. your south african ID, passport or work permit
Provide proof of employment UI-19 form filled out by your employer detailing your history and any contributions to UIF)
Provide UI-2.8 form that contains your bank details, completed and and stamped by your bank
Provide a copy of your employment contract if available
Your contact details e.g. phone number, current address and email.

Making these documents ready and organizing them before the Unemployment Insurance Fund (UIF) registration will make sure that your process runs smoothly without any errors. This also minimizes the time it takes to register online. Without further ado let’s see how we can register for UIF online registration.

How to Register for UIF: Step-by-Step Guide

For employers

UIF online registration as employer who can earn around R6000 per month need to register their business with UIF. There are various ways to register with the UIF and it is a duty and responsibility of every employer to fill and send the forms for their workers and themselves. Here is a step by step guide on how the employers can register for UIF:

Step 1: Go to the official department of labor uif registration online portal. Click on the menu then click on “Register”

Step 2: Type all the information accurately like your name\surname as appeared on your ID document.

Step 3: Select your preferred registration contact. You can select either email or sms on the phone to get updates.

Step 4: Fill out a UI-19 form in which you have to write the details of each employee that works for you. The information includes ID numbers, names, salaries and employment dates.

Step 5: Make calculations contribute a total of 2% (1% of the employee salaries and 1% from yours). Pay this combined 2% to the UIF department. Payment can be done directly through the ufiling portal or from a labor center near you. To know more about the UIF payments.

Step 6: Make sure you submit or upload the updated monthly declarations of the employees each month.

UIF registration for Domestic workers

The domestic workers need to make sure that their employers are making the contributions on their behalf and have registered you with the UIF.
Save a copy of all the documents related to the UIF like payslips as proof of UIF deductions.You may need them later if you want to claim any benefits.
If there are any changes regarding your personal information e.g. your name, surname or address, make sure to timely inform your employer so they can update your information in the UIF records.

Uif registration for domestic workers makes sure that they can avail the uif benefits in the times of unemployment, maternity leave or illness.

How to get company uif registration number?

You can get your company’s uif registration number by asking your employer and by checking your payslips.

UIF maternity online registration

If you are expecting a baby or on maternal leave. You will need financial assistance and registering for UIF maternity online can help. Down below is the process on how you can do it:

Visit the online ufiling portal, in the menu click on register.
Fill out the form typing your personal information to create your account.
Use your account details to login and navigate to the section of “Maternity Benefits” and then click on apply.
After clicking on apply you will have to fill out a form that contains your personal information. You also need to fill your maternity details e.g. expected date of birth and your leave dates.
Upload required documents e.g. your id documents, employer certificate (submit form UI-2.7 filled by your employer), medical certificate and baking details (submit form UI-2.8 filled by your bank)
Double check your information then click on “submit”. You have now registered for UIF maternity online registration. Make sure to track your application regularly.

How will I know if I am registered with the UIF?

You can confirm if you are registered or not by checking your payslips. The payslips will indicate the amount from your salary being deducted by the department for the UIF contributions.
You can also request a copy of your registration from the Provincial Department of Education which shows the date of when you were registered with the UIF.
Additionally you can check your UIF contribution history and status on the online portal of uFiling system, which also allows you to claim your benefits online whenever you need them.

FAQs:

For employers: After registering at the online portal of uFiling which has been explained above, you will see your UIF registration number on the screen and it will also be sent to your email. Note that if you have registered from a labor office then you will get it on the spot.

If your employer has registered you then he will provide you with the UIF registration number.The Uif number is also displayed on your payslips

You can request a copy of your UIF registration from the provincial department of education. The document shows you the exact date that you registered with the UIF.

Simply create an account at uFiling,login and register as employer. If you want to visit the labor center then provide them the forms UI-8 and UI-19.

All UIF registration forms are available at the official portal. To get the forms simply click here.

In South Africa, all employers earning at least R6000 per month and have one or more employees working for them, all domestic employers and their employees earning adobe a specific amount of money (R6000), are required to register for the UIF.

Conclusion

To conclude, it is indeed essential for your financial security to register for the Unemployment Insurance fund. Whether you are an employer, worker or domestic employer, you can rest assured that with UIF registration you can save a lot of hassle in the future.

In this article we have thoroughly explained various ways you can register with UIF in a simple step-by-step guide and also provided you with the necessary information regarding the documentation. We hope that this information has been helpful. Kindly, don’t hesitate to contact the UIF helpline service for more information.